Privacy Policy

This privacy policy will explain how OII Europe (also referred to as “we”, “us”, “our”) uses the personal data we collect from you when you use our websites (oiieurope.org & intervisibility.eu).

1. How do we collect your data?

You directly provide OII Europe with most of the data we collect. We collect data and process data when you:

• Register online for an event 
• Apply for membership
• Voluntarily complete a survey or provide feedback or reach out to us on any of our social media message boards or via our contact form or by sending us an email
• Use or view our website(s) via your browser’s cookies
• Subscribe to our Newsletter. 

OII Europe uses ALL-INKL.COM for hosting its websites and HOSTING.DE for its Managed Nextcloud Server.  The data is stored exclusively on servers in Germany, and both services meet strong international data protection and security standards. 

OII Europe may also receive your data indirectly:

• by visiting and using our websites 

See more details under the following point.  

2. What data do we process by visiting and using our websites and its integrations and on which legal basis?

2.1. Cookies
2.2. Collection of general data and information – Websites
2.3. Contact possibility via the website
2.4. YouTube
2.5. PayPal
2.6. Newsletter
2.7. Statcounter (Analytics)
2.8. Survey Monkey (Membership application form)
2.9. Social Media 

2.1. Cookies: 

The Internet pages of OII Europe use cookies. Cookies are text files that are stored in a computer system via an Internet browser.

Many Internet sites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a character string through which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This allows visited Internet sites and servers to differentiate the individual browser of you from other Internet browsers that contain other cookies. A specific Internet browser can be recognized and identified using the unique cookie ID.

Through the use of cookies, OII Europe can provide the users of this website with more user-friendly services that would not be possible without the cookie setting.

By means of a cookie, the information and offers on our website can be optimised with the user in mind. Cookies allow us, as previously mentioned, to recognize our website users. The purpose of this recognition is to make it easier for users to utilise our website. The website user that uses cookies, e.g., does not have to enter access data each time the website is accessed, because this is taken over by the website, and the cookie is thus stored on the user’s computer system. Another example is the cookie of a shopping cart in an online shop. The online store remembers the articles that a customer has placed in the virtual shopping cart via a cookie.

You may, at any time, prevent the setting of cookies through our website by means of a corresponding setting of the Internet browser used, and may thus permanently deny the setting of cookies. Furthermore, already set cookies may be deleted at any time via an Internet browser or other software programs. This is possible in all popular Internet browsers. If you deactivate the setting of cookies in the Internet browser used, not all functions of our website may be entirely usable. 

Please see also our Cookie Policy for this website

2.2. Collection of general data and information: 

The websites of OII Europe collect a series of general data and information when you or an automated system calls up the websites. This general data and information are stored in the server log files. Collected may be (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.

When using these general data and information, OII Europe does not draw any conclusions about you. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimise the content of our website as well as its advocacy, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, OII Europe analyses anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our organisation, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by you. 

2.3. Contact possibility via the website: 

The website of OII Europe contains information that enables a quick electronic contact to our organisation, as well as direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If you contact us by e-mail or via a contact form, the personal data transmitted by you is automatically stored. Such personal data transmitted on a voluntary basis by you to us is stored for the purpose of processing or contacting you. There is no transfer of this personal data to third parties. 

2.4. Third-party services by YouTube: 

On this website, we have integrated components of YouTube. YouTube is an Internet video portal that enables video publishers to set video clips and other users free of charge, which also provides free viewing, review and commenting on them. YouTube allows you to publish all kinds of videos, so you can access both full movies and TV broadcasts, as well as music videos, trailers, and videos made by users via the Internet portal.

The operating company of YouTube is Google Ireland Limited, Gordon House, Barrow Street, Dublin, D04 E5W5, Ireland.

With each call-up to one of the individual pages of this Internet site, which is operated by us and on which a YouTube component (YouTube video) was integrated, your Internet browser on the information technology system is automatically prompted to download a display of the corresponding YouTube component. Further information about YouTube may be obtained under https://www.youtube.com/yt/about/en/. During the course of this technical procedure, YouTube and Google gain knowledge of what specific sub-page of our website was visited by you.

If you are logged in on YouTube, YouTube recognizes with each call-up to a sub-page that contains a YouTube video, which specific sub-page of our Internet site was visited by you. This information is collected by YouTube and Google and assigned to your  respective YouTube account.

YouTube and Google will receive information through the YouTube component that you have visited our website, if at the time of the call to our website you are logged in on YouTube; this occurs regardless of whether you click on a YouTube video or not. If such a transmission of this information to YouTube and Google is not desirable for you, the delivery may be prevented if you log off from your own YouTube account before a call-up to our website is made. YouTube’s data protection provisions, available at https://www.google.com/intl/en/policies/privacy/, provide information about the collection, processing and use of personal data by YouTube and Google. 

2.5. Payment Method:

Data protection provisions about the use of PayPal as a payment processor: On our oiieurope.org website, we have integrated components of PayPal for the use of receiving donations. PayPal is an online payment service provider. Payments are processed via so-called PayPal accounts, which represent virtual private or business accounts. PayPal is also able to process virtual payments through credit cards when a user does not have a PayPal account. A PayPal account is managed via an email address, which is why there are no classic account numbers. PayPal makes it possible to trigger online payments to third parties or to receive payments. PayPal also accepts trustee functions and offers buyer protection services.

The European operating company of PayPal is PayPal (Europe) S.à.r.l. et Cie, S.C.A., 22-24 Boulevard Royal L-2449, Luxemburg.

If you choose “PayPal” as the donation option on the donation page during the process, we automatically transmit your data to PayPal. By selecting this donation option, you agree to the transfer of personal data required for payment processing.

The personal data transmitted to PayPal is usually first name, last name, address, email address, IP address, telephone number, mobile phone number, or other data necessary for payment processing. The processing of the purchase contract also requires such personal data, which are in connection with the respective order.

The transmission of the data is aimed at payment processing and fraud prevention. We will transfer personal data to PayPal, in particular, if a legitimate interest in the transmission is given. The personal data exchanged between PayPal and us for the processing of the data will be transmitted by PayPal to economic credit agencies. This transmission is intended for identity and creditworthiness checks.

PayPal will, if necessary, pass on personal data to affiliates and service providers or subcontractors to the extent that this is necessary to fulfil contractual obligations or for data to be processed in the order.

You have the possibility to revoke consent for the handling of personal data at any time from PayPal. A revocation shall not have any effect on personal data which must be processed, used or transmitted in accordance with (contractual) payment processing. The applicable data protection provisions of PayPal may be retrieved under https://www.paypal.com/us/webapps/mpp/ua/privacy-full. 

2.6. Subscription to our newsletter: 

On the website of OII Europe, users are given the opportunity to subscribe to our organisation’s newsletter. The input mask used for this purpose determines what personal data are transmitted, as well as when the newsletter is ordered from us.

OII Europe informs its members, friends and allies regularly by means of a newsletter about news and updates. The organisation’s newsletter may only be received by you if (1) you have a valid e-mail address and (2) you register for the newsletter shipping. A confirmation email will be sent to the e-mail address registered by you for the first time for newsletter shipping, for legal reasons, in the double opt-in procedure. This confirmation email is used to prove whether the owner of the e-mail address as you is authorised to receive the newsletter.

During the registration for the newsletter, we also store the IP address of the computer system assigned by the Internet service provider (ISP) and used by you at the time of the registration, as well as the date and time of the registration. The collection of this data is necessary in order to understand the (possible) misuse of your email address at a later date, and it therefore serves the aim of our legal protection.

The personal data collected as part of a registration for the newsletter will only be used to send our newsletter. In addition, subscribers to the newsletter may be informed by email, as long as this is necessary for the operation of the newsletter service or a registration in question, as this could be the case in the event of modifications to the newsletter offer, or in the event of a change in technical circumstances. There will be no transfer of personal data collected by the newsletter service to third parties. The subscription to our newsletter may be terminated by you at any time. The consent to the storage of personal data, which you have given for shipping the newsletter, may be revoked at any time. For the purpose of revocation of consent, a corresponding link is found in each newsletter. It is also possible to unsubscribe from the newsletter at any time directly on our website, or to communicate this to us in a different way. 

See also the privacy policy of our newsletter service (“SendFox”): https://sendfox.com/privacy

2.7. Analytics with Statcounter: 

Statcounter is an online service which helps us to understand our visitors; for example, how visitors find our website, how long they spend on our site, which web pages and download materials they are most interested in etc. We use Statcounter because better understanding how visitors are interacting with our website helps us to improve the content, design and functionality of our site. This allows us to offer a better online experience to our visitors.

Statcounter uses cookies and other technologies to collect data on visitors and visitor activity on our website. This data includes: 

• Time and date of visit (this can help us to identify and plan for busy periods on our website)
• IP address (this is a numerical label assigned to a device by an Internet Service Provider to enable the device to access the internet)
• Browser and Operating System (this can help us to make sure that our website functions correctly in the browsers/operating systems used to access our site)
• Device Information e.g. device type and screen size (this can help us to make sure that our website functions correctly in the devices used to access our site)
• Referring Data e.g. a search engine link (this can help us to understand which search engines are helping visitors to find our website)

Furthermore, when you visit our website a Statcounter cookie (called “is_unique”) may be placed in your browser. This cookie is used only to determine whether you are a first-time or returning visitor and to estimate unique visits to the site. You can learn more about cookies from Statcounter and set your browser to refuse same here: https://statcounter.com/about/set-refusal-cookie/ 

For further details, please see the Statcounter privacy policy the: https://statcounter.com/about/legal/#privacy 

2.8. Membership Application Form: 

When applying for membership we use the third-party service Survey Monkey. You can find the Survey Monkey Privacy Policy here: https://www.surveymonkey.com/mp/legal/privacy/

2.9. Social Media:

OII Europe uses the following social media platforms to raise awareness, communicate and to network. Please see the dedicated privacy policies of the following platforms we use:

• Facebook/META
• Instagram
• Twitter
• Youtube
• Vimeo  

Legal bases of our processing are (a) legitimate interests or (b) consent.
If the first (a) is the case, this means that we are entitled to process personal data because it is necessary for delivering our web content and services to you via our websites, or when personal data has been transmitted on a voluntary basis by you to us for the purpose of processing or contacting you.In the other case (b), our processing totally depends on your consent. You are free to decide whether or not you want to consent. This is why we want to inform you about the consequences of your decision to give or not to give consent. Please, be sure that we are completely open to any informed decision that you take.  

3. How do we store your data?

OII Europe securely stores your voluntarily provided data in our Managed Nextcloud Server hosted by HOSTING.DE, which are located in Germany and meet the highest data protection and security standards. OII Europe will keep your personal information shared with us for as long as it is necessary to complete your request or your participation in our activities.

As a member of OII Europe, your information will be entered in our Member database, which includes individual members’ names, organisations, email addresses, and in addition can include mailing addresses, phone and fax numbers, Skype username, affiliations with other NGOs and groups. This information will never be shared outside of the organisation.  

4. What are your data protection rights?

OII Europe would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

• The right to access – You have the right to request OII Europe for copies of your personal data. We may charge you a small fee for this service.
• The right to rectification – You have the right to request that OII Europe correct any information you believe is inaccurate. You also have the right to request OII Europe to complete the information you believe is incomplete.
• The right to erasure – You have the right to request that OII Europe erase your personal data, under certain conditions.
• The right to restrict processing – You have the right to request that OII Europe restrict the processing of your personal data, under certain conditions.
• The right to object to processing – You have the right to object to OII Europe’s processing of your personal data, under certain conditions.
• The right to data portability – You have the right to request that OII Europe transfer the data that we have collected to another organization, or directly to you, under certain conditions. 

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: info [at] oiieurope.org

Or write to us: OII Europe, Heidelbergerstrasse 64, 12435 Berlin – Germany 

5. What are Cookies?

Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology.

For further information, visit allaboutcookies.org, and see under point 2.1 Cookies in this privacy policy.

6. How do we use cookies?

OII Europe uses cookies in a range of ways to improve your experience on our website.

Please refer to our Cookie Policy. 

7. How to manage cookies

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result. 

8. Privacy policies of other websites

The OII Europe websites contain links to other websites. Our privacy policy applies only to our websites (oiieurope.org & intervisibility.eu), so if you click on a link to another website, you should read their privacy policy. 

9. Changes to our privacy policy

OII Europe keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 01. July 2022. 

10. How to contact us

If you have any questions about OII Europe’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

11. How to contact the appropriate authority

Should you wish to report a complaint or if you feel that our organisation has not addressed your concern in a satisfactory manner, you may contact the supervisory authority of the Member State of your habitual residence, place of work or place of the alleged infringement, pursuant to Article 77 GDPR. By visiting the OII Europe websites, you are agreeing with the terms of this privacy notice. Our general Data protection policy is available on our website: https://oiieurope.org/data-protection/